Offer letters
Send the offer, the candidate gets a link, and the countersigned copy lands in your records. Route it through a manager first with sequential signing when it needs an internal sign-off.
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↗ · For HR & people teams
Onboarding paperwork, routed and archived on its own.
Offer letters, policy acknowledgments, handbook sign-offs, and onboarding packets. Send them, get them signed, and keep every signature searchable with a full audit trail behind it.
Free forever · 2 forms · No credit card
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↗ · What you'll send
HR runs on documents that have to be signed, acknowledged, and findable two years later. Sign Sail handles the routing and keeps the audit trail, so “did they sign it?” is one search instead of an afternoon.
Policy & handbook acknowledgments
Roll out a new policy to the whole team and track who's signed and who hasn't, without a spreadsheet and a reminder email you write by hand.
Onboarding packets
Tax forms, direct-deposit details, emergency contacts, and the equipment agreement in one packet a new hire fills out before day one.
Performance & exit documents
Reviews, improvement plans, separation agreements. The sensitive ones get the same timestamped, tamper-evident trail as everything else.
↗ · Questions
Asked before you ask.
Can an offer letter route through a manager before the candidate sees it?
Yes, with sequential signing on the Business plan: the hiring manager signs first and the candidate's link only activates once they have. Reminders chase whoever currently holds the pen, and the completed PDF carries one audit trail across the whole chain.
How do I track who has acknowledged a new policy?
Send the acknowledgment as an envelope to a named recipient list and the tracking view shows exactly who's signed, who's viewed, and who's ignoring it, with per-recipient reminder emails replacing the spreadsheet you'd otherwise maintain by hand.
Will a signed acknowledgment hold up if it's disputed two years later?
That's what the evidence bundle is for: every signature stores the employee's IP, a UTC timestamp, explicit consent, a SHA-256 hash, and a frozen copy of the exact policy text they saw, so 'I never saw that version' is answerable from the record.
↗ · Templates for this work
Onboard your next hire on Sign Sail.
Start free. Build an offer letter or an onboarding packet, send it to the new hire, and keep the signed copy with its audit trail without a filing cabinet.