↗ · Free template
Offer letter template, countersigned before the weekend.
Send the offer, the candidate signs from their phone, and the countersigned copy files itself with a full audit trail. No PDF attachments, no print-sign-scan, no momentum lost.
Free forever · 2 forms · No credit card
Last updated
Offer letter
Template- Candidate name*text
- Role / job title*text
- Start date*date
- Salary and compensation*text
- Acceptance of terms*checkbox☐
- Candidate signature*signatureSign here
↗ · What it's for
Offers die in the gap between 'we'd love to have you' and a signed letter. An offer letter sent as a Sign Sail form closes that gap to minutes: the candidate opens a link, reviews the terms, and signs from wherever they are, and the record shows exactly which version they accepted, with the timestamp to prove when.
Worth knowing · An offer letter template is a starting point, not legal advice. Employment terms (at-will language, contingencies, notice periods) vary by jurisdiction, so have HR or counsel approve your standard wording once.
When to use it
- Startups and small teams sending offers without an HR platform
- Agencies hiring contractors-to-permanent with a formal offer on file
- Seasonal businesses making batches of offers ahead of the busy season
- Any hire where the manager should countersign after the candidate accepts
Built for a specific workflow? See how hr & onboarding teams use Sign Sail →
↗ · Questions
The template, answered.
Is an electronically signed offer letter binding?
Yes. Offer acceptance is squarely covered by the ESIGN Act and UETA, and the signed record carries the candidate's IP, a timestamp, explicit consent, and a frozen copy of the exact terms they accepted, which is stronger evidence than a scanned signature on an emailed PDF.
Can the hiring manager sign before the candidate sees it?
Yes, with sequential signing on the Business plan: route the letter to the manager first and the candidate's link activates only after the internal sign-off. The completed letter carries both signatures with one audit trail.
Can I reuse the letter for every hire?
Save it as a template and each new offer takes a minute: prefill the name, role, salary, and start date, then send. Custom templates are on Pro and up.
Make the offer while the candidate's still excited.
Start free with two forms. Build the offer letter once, prefill per candidate, and get acceptance back the same day.