↗ · How-to guide
How to make a registration form with the waiver built in.
One form, one QR code, one submission per attendee: ticket choice, dietary needs, liability acknowledgement, and a legally binding signature together.
Free forever · 2 forms · No credit card
Last updated
↗ · Step by step
Splitting registration and waivers across two tools guarantees mismatched lists: 240 registered, 198 waivers, and an hour of cross-referencing to find who still owes one. The fix is structural: make the waiver a section of the registration form, so it's literally impossible to register without signing. Here's the build, which takes about 20 minutes.
01 ·Start from the Event Registration template
It opens with attendee name, email, ticket type, dietary and accessibility needs, a liability acknowledgement, and the signature field, which is the right skeleton. You'll adapt rather than build from scratch.
02 ·Configure your ticket and session choices
Use radio buttons for ticket tiers and checkboxes for sessions or add-ons. Structured choices export cleanly later, with your catering count being one CSV column instead of 200 free-text answers.
03 ·Add conditional follow-ups
On Pro and up, branch where it helps: bringing a plus-one reveals the plus-one name field, selecting the kids' race reveals the guardian consent block. Attendees only see questions that apply to them.
04 ·Paste the waiver above the signature
Drop your liability language into a paragraph block, add a required 'I have read and accept' checkbox, then the signature field. At signing, Sign Sail freezes the exact form, waiver text included, into the submission, so you can always prove which version each attendee accepted.
05 ·Publish to a link and a QR code
Share the link in your announcement email and put the QR code on posters and the check-in desk. Most attendees will register from the email; the QR catches walk-ups, and both feed the same submission list.
06 ·Run check-in from the dashboard
Each submission is one attendee: registered, fed-correctly, and waiver-signed in a single record with its own audit-trailed PDF. Export the list to Excel for the door crew, or bulk-download every signed PDF as a ZIP for your records.
↗ · Questions
Before you start.
Is one combined form as defensible as a separate waiver?
Yes, and arguably more so. The signature is captured with explicit consent, the signer's IP, a timestamp, a SHA-256 hash, and a frozen snapshot of the entire form, waiver text included. A combined form also eliminates the failure mode where someone registered but never got around to the separate waiver.
Can attendees register a group on one form?
One signature binds one signer, so waivers need a submission per adult participant. For groups, have each member scan the same QR code, since submissions take about 90 seconds each. A parent or guardian can sign on behalf of their own minors if your guardian field and waiver language cover it.
What volume does each plan handle?
Free covers 25 submissions a month, fine for a small workshop. Pro ($12/mo billed annually) covers 1,000, which handles most community events and races. Business ($29/mo) covers 5,000 and adds the API and webhooks if you want registrations flowing into other systems automatically.
One scan. Registered, signed, counted.
Registration and waiver in a single QR code, with a signed audit-trailed PDF per attendee. Free for 25 a month.