↗ · How-to guide
How to collect signed waivers at an event with one QR code.
No clipboard, no printer, no transcription afterwards. Put a QR code on the door and every participant signs a legally binding waiver on their own phone, in about 90 seconds each.
Free forever · 2 forms · No credit card
Last updated
↗ · Step by step
Paper waivers fail twice: the line at check-in, and the box of unreadable forms you're supposed to retype later. The fix is to let participants sign on their own phones before or while they arrive. Here's the whole setup, which takes about 15 minutes the first time.
01 ·Start from the waiver template
Create a free Sign Sail account and open the Liability Waiver template. It ships with the fields most events need: full legal name, email, date, emergency contact, an acknowledgement-of-risk checkbox, and the signature field. Add anything event-specific, like a t-shirt size or a minor's guardian field, with the drag-and-drop builder.
02 ·Paste your actual waiver language
Replace the placeholder risk text with the waiver wording for your activity. The template is a structure, not legal advice: for high-risk activities, have a lawyer confirm your language is enforceable in your jurisdiction before the event.
03 ·Publish and download the QR code
Hit publish and Sign Sail generates a short public link plus a QR code for it, downloadable as PNG for quick printing or SVG for a banner-sized print. No respondent accounts, no app: scanning opens the form straight in the phone's browser.
04 ·Post the code where the line forms
Tape it at registration, on the door, on table tents, and drop the same link in your confirmation email so early birds sign from home. The 16px-minimum mobile inputs and finger-friendly signature pad mean nobody pinch-zooms their way through it.
05 ·Watch submissions land in real time
Every signed waiver appears in your dashboard the moment it's submitted, with a per-person PDF that carries the signer's IP, timestamp, consent, a SHA-256 hash, and a frozen copy of the exact waiver text they saw. Check names off the list from your phone.
06 ·Export or archive after the event
Download every signed PDF as one ZIP, or export the structured data (names, emails, emergency contacts) as CSV or Excel on paid plans. The free tier keeps submissions for 90 days, Pro for a year, Business indefinitely, so match the plan to your record-keeping needs.
↗ · Questions
Before you start.
Are waivers signed on a phone legally binding?
Yes, when captured properly. The ESIGN Act and UETA make electronic signatures enforceable, and what wins disputes is evidence: Sign Sail records intent, explicit consent, IP, timestamp, user-agent, a SHA-256 hash, and the exact waiver text at signing time, all baked into the PDF. That's a stronger exhibit than a scrawl on a wet clipboard.
What if the venue has bad cell coverage?
Two mitigations: send the link in the confirmation email so most people sign at home, and put the QR code somewhere people queue with wifi, since the form itself is light and loads fast on weak connections. There's no offline mode, so don't make a dead-zone kiosk your only plan.
How many waivers can I collect on the free plan?
25 submissions a month, with signatures and the full audit trail included. A one-off small workshop fits free; a race with hundreds of entrants wants Pro at $12/mo billed annually, which includes 1,000 submissions a month.
Your next event, minus the clipboard.
Template to printed QR code in about 15 minutes. Free for 25 signed waivers a month, no credit card.